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Agile workspace

Agile Workspace. How could it benefit your Organisation?

The rise of the agile workspace has been nothing less than meteoric over the last few years. With working from home becoming the norm during the Covid-19 pandemic, and continuing to grow as a preferred working style post-pandemic, the workplace as it was is no longer relevant.

Current workplaces have been underutilized and employees prefer a more flexible working choice now. The agile workspace takes the traditional working style and combines it with the requirement for staff to work across a number of locations, making the most use of the space in the most effective way possible and provide staff the opportunities to work in a way that best suits them.

The agile workplace has clear benefits beyond inspiring creativity, workflow and productivity. A well-designed agile workspace will improve your overall use of space, making real estate more cost-effective for your company. And, creating a new design is also an opportunity to reduce your company’s carbon footprint and costs through new green and sustainable materials and technologies. A sustainable office can improve productivity, too, by boosting employee health and wellbeing.

What is Agile Workspaces?

Agile working is based on the concept that work is an activity we do, rather than a place we go. As its core, an agile workspace gives workers more flexibility and control of their space. It lets them adapt their environment and facilities quickly and easily, enhancing their professional autonomy and even boosting staff wellbeing. In a post-pandemic world, an agile workspace maximizes space utilization while allowing for staff to work across multiple locations.

An agile workspace enables employees to perform that activity more effectively by using the available space in a more efficient way. It typically tears up the old assigned seating model in favor of an open floor plan. This incorporates collaborative areas as well private spaces that allow employees to work independently.

Benefits of an Agile Workspace:


An agile workspace accommodates a diverse range of learning and working styles to maximize your employees’ potential. Enabling employees to work how and where they want has been proven to boost output and efficiency.


One of the biggest expenses of small to mid-sized companies is commercial or office rent, second only to salaries. So, even if you have limited space, you can make it work for you by applying agile work principles. Hot-desking, for example, can be used to accommodate team members do not necessarily stay in the office at the same time. Moreover, by taking into account the nature of various office tasks, you may find that there are specific roles that do not require a permanent desk space. You can then furnish the office with flexible seating options that different team members can use when they need to.

You can also look into tasks that can be done remotely by some team members. This way, you can come up with special arrangements for full-time remote work, or telecommuting.


An agile workspace allows individuals and teams to work more closely with one another, improving cross-collaboration on tasks, encouraging communication and helping to build trust across the team.


Agile workspaces empower your employees to work in a way that suits them. It gives them the freedom to brainstorm and work collaboratively or develop innovative ideas on their own.


The traditional office environment required that employers heavily invest in not only the place of work, but also in furniture, office supplies, equipment and utilities.

They might also have to hire cleaners and cafeteria workers. Having an agile work environment means using communal space part of the time, and partly using private spaces.

There’s no need to invest in a private office or cubicle for every employee.


Transforming your office into an agile workspace can help to attract new talent, particularly younger workers, and improve the retention of your team.

Research by Mindspace has found that UK workers are becoming increasingly bored with their workspace. 28% say their workspace is ‘outdated and dull’; 21% have rejected a potential employer due to poor office design. 34 would be willing to commute for up to an hour each way for an office that suits their requirements.

What Next?

With these factors in mind, your office design can be both incredibly practical and a hub of productivity.

Urban Spaces builds spaces where employees thrive. We’re a team of passionate specialists, committed to providing exceptional working environments that meet both commercial and employee needs, boost productivity, attract the best talent, and improve communication within teams. Talk to us today.